Submittal problem

Posted by on August 21, 2008, 10:35 pm

Guys, I have a quick question.

Lets say you are GC. Windows manufacturer prepares windows schedule
submittal for you, but windows shown on submittal are smaller than
those on drawings. You send this submittal to the architect. 4 weeks
later - still no response. You tell the architect that you'll start
framing in 4 weeks (smaller rough openings) if he doesn't tell you to
not to do so.
Does that make sense? Shouldn't you wait for this submittal to be
approved before you proceed with framing? Especially that you know
that it's not the same thing as on drawings?

Thank you so very much!

- svieta

Posted by hawgeye on August 21, 2008, 10:59 pm

> Guys, I have a quick question.
> Lets say you are GC. Windows manufacturer prepares windows schedule
> submittal for you, but windows shown on submittal are smaller than
> those on drawings. You send this submittal to the architect. 4 weeks
> later - still no response. You tell the architect that you'll start
> framing in 4 weeks (smaller rough openings) if he doesn't tell you to
> not to do so.
> Does that make sense? Shouldn't you wait for this submittal to be
> approved before you proceed with framing? Especially that you know
> that it's not the same thing as on drawings?
> Thank you so very much!
> - svieta

It depends on how the contracts are written. Who is responsible for what?
I'd call the window manufacturer and the architect and clear it up. I'd
also get the owner in on it as well. You might mention additional expenses
and delays. That usually gets their attention.

Posted by PeterD on August 22, 2008, 9:55 am

On Thu, 21 Aug 2008 21:59:15 -0500, "hawgeye"

>> Guys, I have a quick question.
>> Lets say you are GC. Windows manufacturer prepares windows schedule
>> submittal for you, but windows shown on submittal are smaller than
>> those on drawings.

So you refuse to accept the incorrect windows, right? Unless you made
the mistake and specified them wrong...

>>You send this submittal to the architect. 4 weeks
>> later - still no response.

When you called the architect, what did he/she say?

>>You tell the architect that you'll start
>> framing in 4 weeks (smaller rough openings) if he doesn't tell you to
>> not to do so.

And the owner of the home rejects your work because the windows don't
match the specifications? You do have insurance right? (You'll need
it!)

>> Does that make sense?

None what so ever. First, don't accept materials that are not
acceptable, such as windows that don't match your specifications.
Second, don't make changes to the plans without *all* parties signing
off on the changes.

>> Shouldn't you wait for this submittal to be
>> approved before you proceed with framing? Especially that you know
>> that it's not the same thing as on drawings?

Absolutely wait. But take the lead, and call the architect, the owner,
and the window company. Find out who made the error and get *them* to
fix it. If you made the mistake, worse case: eBay the wrong windows,
and order new ones.

>> Thank you so very much!
>> - svieta

>It depends on how the contracts are written. Who is responsible for what?
>I'd call the window manufacturer and the architect and clear it up. I'd
>also get the owner in on it as well. You might mention additional expenses
>and delays. That usually gets their attention.

Agreed 100%. And if by chance you (the GC) made the mistake, be
prepared to eat the cost of the mistake.

Posted by on August 22, 2008, 12:55 pm

Thank you guys, I knew I can count on you! I didn't expect such a
quick response though, I am really impressed.
What I was looking for, was confirmation that GC shouldn't proceed
without approved submittal, and if he does - it's his responsibility
if something goes wrong.
What does one do in the situation when architect is not responding in
timely manner to either RFIs or submittals, even if the owner is
informed and involved?
Let's say that this lack of response is a reason for project delay -
are we gonna put whole responsibility on architect? I assume that
maximum response time suppose to be somewhere in General Conditions -
is that correct?

Thank you!
- svieta

Posted by RicodJour on August 22, 2008, 1:54 pm

On Aug 22, 12:55=A0pm, svietakov...@gmail.com wrote:

> Thank you guys, I knew I can count on you! I didn't expect such a
> quick response though, I am really impressed.
> What I was looking for, was confirmation that GC shouldn't proceed
> without approved submittal, and if he does - it's his responsibility
> if something goes wrong.
> What does one do in the situation when architect is not responding in
> timely manner to either RFIs or submittals, even if the owner is
> informed and involved?

Rattle some cages by sending a registered letter or telegram to the
Owner and architect informing them that the lengthy delay will be
raising the GC's costs and that a change order will be sent to the
Owner requesting additional monies to cover the delay.

> Let's say that this lack of response is a reason for project delay -
> are we gonna put whole responsibility on architect? I assume that
> maximum response time suppose to be somewhere in General Conditions -
> is that correct?

The contract language should cover delays due to non-performance. If
the architect used the standard AIA documents you can guess which way
the bias goes.

Read the contract, send the letters.

R

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